Privacy Policy

Women of Influence, Impact & Action (“WOIIA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and protect your information when you interact with WOIIA — including through our website, membership applications, events, and communications.

By submitting a WOIIA Membership Application or engaging with our programs, you consent to the collection and use of your information as described in this policy.

1. Information We Collect

We collect information that you voluntarily provide during your interactions with WOIIA, such as:

Personal and Professional Details: Name, title, business name, contact information, industry, years in business, and professional credentials.
Application Information: Income range, business revenue, references, and professional background shared for membership review.
Communications: Correspondence sent through email, forms, or other contact channels.
Event Participation: Attendance records, feedback, and optional photographs or testimonials are used with consent.
Technical Data (via our website): Limited analytics information, such as IP address, browser type, and page views, collected through Wix and related web tools.

We do not knowingly collect sensitive information beyond what is necessary for membership evaluation and organizational operations.

2. How We Use Your Information

We use your information to:

Evaluate membership applications and verify eligibility.
Communicate regarding membership status, events, and opportunities.
Administer billing, renewals, and membership records.
Maintain a secure, professional member directory.
Manage organizational operations, strategy sessions, and advisory participation.
Comply with legal or regulatory obligations.

We do not sell, trade, or rent personal data under any circumstances.

3. How We Share Information

Your information is shared only when necessary and in limited circumstances:

Internal Review: With WOIIA founders and authorized reviewers for membership evaluation and administration.
Service Providers: With trusted partners who help us operate (e.g., Wix for website hosting, Microsoft for Forms and email, and payment processors for invoicing).
Legal Compliance: When required by law, subpoena, or regulatory inquiry.

All vendors we engage are required to protect your information in accordance with data protection best practices.

4. Data Security

We take reasonable administrative, technical, and physical measures to safeguard your information from unauthorized access, disclosure, alteration, or destruction.

Access to membership data is restricted to WOIIA founders and designated administrative partners who have a legitimate business need to access it.

5. Data Retention

We retain your information for as long as necessary to fulfill the purposes described in this policy or as required by law.

Membership application data for individuals not approved is typically retained for up to 12 months unless a longer retention period is required for compliance, recordkeeping, or future outreach purposes.

6. Your Rights

You may request to:

Access or correct your personal information.
Withdraw consent to data use (where applicable).
Request deletion of your data (subject to legal and recordkeeping requirements).

To submit a request, contact us at hello@woiia.com.

7. Cookies and Website Analytics

Our website, hosted on Wix, may use cookies and analytics tools to improve functionality and user experience. These tools collect general usage information but do not personally identify visitors.

You can manage or disable cookies through your browser settings.

8. Links to Other Websites

Our website or forms may contain links to third-party websites. WOIIA is not responsible for the privacy practices or content of external sites. We encourage you to review their privacy policies before providing personal information.

9. Updates to This Policy

We may update this Privacy Policy periodically to reflect organizational, legal, or technological changes. The effective date at the top of this page will indicate the latest revision.

Material changes will be communicated to members and applicants through our website or direct email.

10. Contact Us

For questions or concerns regarding this Privacy Policy or your personal information, please contact:

Women of Influence, Impact & Action (WOIIA)
Email: hello@woiia.com
Website: www.woiia.com